Page:United States Statutes at Large Volume 88 Part 2.djvu/584

 1900

PUBLIC LAW 93-579-DEC. 31, 1974

[88 STAT.

" (B) the categories of individuals on whom records are maintained in the system; " (C) the categories of records maintained in the system; " (D) each routine use of the records contained in the system, including the categories of users and the purpose of such use; " (E) the policies and practices of the agency regarding storage, retrievability, access controls, retention, and disposal of the records; " (F) the title and business address of the agency official who is responsible for the system of records; " (G) the agency procedures whereby an individual can be notified at his request if the system of records contains a record pertaining to him; " (H) the agency procedures whereby an individual can be notified at his request how he can gain access to any record pertaining to him contained in the system of records, and how he can contest its content; and " (I) the categories of sources of records in the system; "(5) maintain all records which are used by the agency in making any determination about any individual with such accuracy, relevance, timeliness, and completeness as is reasonably necessary to assure fairness to the individual in the determination; "(6) prior to disseminating any record about an individual to any person other than an agency, unless the dissemination is made pursuant to subsection (b)(2) of this section, make reasonable efforts to assure that such records are accurate, complete, timely, and relevant for agency purposes; "(7) maintain no record describing how any individual exercises rights guaranteed by the First Amendment unless expressly authorized by statute or by the individual about whom the record is maintained or unless pertinent to and within the scope of an authorized law enforcement activity; "(8) make reasonable efforts to serve notice on an individual when any record on such individual is made available to any person under compulsory legal process when such process becomes a matter of public record; duc"^*"^ °^'^°"' " ( ^) establish rules of conduct for persons involved in the design, development, operation, or maintenance of any system of records, or in maintaining any record, and instruct each such person with respect to such rules and the requirements of this section, including any other rules and procedures adopted pursuant to this section and the penalties for noncompliance; of'^ecotdt""^^''^ "(10) establish appropriate administrative, technical, and physical safeguards to insure the security and confidentiality of records and to protect against any anticipated threats or hazards to their security or integrity which could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained; and Publication in " (H) at least 30 days prior to publication of information under Register. paragraph (4)(D) of this subsection, publish in the Federal Register notice of any new use or intended use of the information in the system, and provide an opportunity for interested persons to submit written data, views, or arguments to the agency. "(f) AGENCY RULES.—In order to carry out the provisions of this section, each agency that maintains a system of records shall promulgate rules, in accordance with the requirements (including general 5 USC 553. notice) of section 553 of this title, which shall— " (1) establish procedures whereby an individual can be notified

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