Page:United States Secret Service Body-Worn Camera Policy.pdf/10

 *Recordings Related to a Complaint Registered by a Subject of the Video Footage
 * Any media files/data capturing an interaction or event about which a complaint has been registered, within the initial 90 days of its creation, by a subject of the video footage.
 * Secret Service will destroy this data 3 years after the date the specific event or occurrence was first recorded; or when use in agency mission/business operations ceases; or when the related case file(s) are closed, whichever is later, in accordance with NARA Disposition Authority Number DAA-0087-2022-0001-0005.
 * Recordings Relevant to Other Authorized Law Enforcement Purposes
 * Media files/data recorded by law enforcement personnel during the performance of their duties needed for prescribed law enforcement purposes (e.g., after action analysis, training, etc.), and/or in support of any other authorized investigative inquiry not covered above.
 * Secret Service will destroy this data 3 years after the date the specific event or occurrence was first recorded; or when use in agency mission/business operations ceases; or when the related case file(s) are closed, whichever is later, in accordance with NARA Disposition Authority Number DAA-0087-2022-0001-0005.

Before categorizing each data file as described above, Secret Service personnel shall take reasonable steps to determine whether recorded data has investigative or evidentiary value. This cannot always be immediately determined. For example, information that may seem insignificant at the time of recording may subsequently play an evidentiary role in an investigation.

Secret Service BWC software or storage mechanisms will have appropriate safeguards and audit trails in place to restrict access and viewing of recorded data to those with an official need to know. Such safeguards will include the following:
 * Automatically logging employee access to a recording, as well as the date, time, and location of access;
 * Requiring personnel to log the purpose of accessing, viewing, downloading, and disclosing or otherwise distributing recorded data; and
 * Allowing offices to dispose of recorded data only as permitted by this policy.

If a hard copy of BWC recorded footage is created to aid in an investigation, prosecution, or another sanctioned purpose, the footage shall be safeguarded and destroyed in accordance with this policy and the appropriate NARA retention schedule.

Any Secret Service employee who knows or suspects that a BWC recording contains classified information must notify their supervisor and the Office of Human Resources (HUM) Security Management Division (SMD) via the Employee Reporting and Information Center (ERIC) and follow the protocols defined in the Chief Information Officer Manual, section CIO-11(07), Classified Information Spillage on Information Technology Systems. Decisions regarding mitigation procedures, including disposition of affected media (i.e., sanitization, physical removal, or destruction) shall be determined by the IT Cyber Security Program (ITCSP) and SMD personnel in accordance with the appropriate NARA retention schedule.

It is the responsibility of the directorate, division, branch, or office utilizing BWC recorded footage to ensure the safeguarding, appropriate labeling, destruction, and accountability of all BWC footage extracted from the video management software and copied to a disc, desktop, or any other portable storage device.