Page:Robert's Parliamentary Practice.djvu/140

118 "Approved" should be followed by the date of approval.

In addition to keeping the minutes the secretary keeps a register of the members and when required calls the roll; notifies officers, committees, delegates, etc., of their appointment, furnishing the committees with all papers referred to them and delegates with credentials; and signs, with the president, all orders on the treasury authorized by the society, unless specified otherwise by the by-laws. He is custodian of the records of the society except such as are necessarily in charge of others, as the treasurer's books. He conducts the correspondence of the society that is not otherwise assigned or that does not by the nature of the case belong to others. The officers and committees conduct the correspondence connected with their respective duties.

In case the work of the secretary in addition to keeping the minutes is too heavy for one person, it is customary to divide it between two, a Recording Secretary and a Corresponding Secretary. The ordinary duties of the latter are described in R. O. R., page 246, but each society in its by-laws should specify the duties of the corresponding secretary.

Treasurer. The treasurer's duties vary greatly in different societies. The society should select some one with business ability who will regard himself as custodian of trust funds which he will keep separate from his own. In some organizations he pays all