Page:Randolph County Local Emergency Planning Committee Bylaws April 8, 2014.pdf/5

 providing a draft of the minutes to the Chair within one week following each meeting.

Article VII

Section I.

The LEPC will strive to meet at least quarterly for the conduct of its regular business. All meetings will be open to the public.

Section II.

The LEPC chair may call such special meetings as may be deemed necessary to carry out the duties of the committee. Upon the written request of at least four members, the chair shall call a meeting within 10 days.

Section III.

The LEPC may hold public forums, as it deems necessary and desirable, at such times and places as may be determined by a majority vote of the LEPC at regular or special meetings. The public forum shall be duly noticed. Section IV.

Requests for items to be placed on the agenda may be made by any member or citizen to the LEPC chair and shall be submitted at least two weeks prior to a regularly scheduled meeting.

Section V.

Draft minutes from the meeting will be approved at the next regular meeting. The draft minutes will be sent to all members no later than two weeks after the meeting, and reviewed individually by each member. Minutes may be read aloud at the meeting by request of any member. Any changes to the minutes will be approved by majority vote. Approved minutes will be made available to the public online on the LEPC website.

Section VI.

The LEPC will meet regularly on the second Tuesday of the first month of each quarter (January, April, July, and October). The dates will be made available to the public on the LEPC website.

Meetings may be cancelled upon written notice and posted in a public place at the regular meeting location.

Section VII.