Page:Pocket Manual of Rules of Order for Deliberative Assemblies (1876).djvu/145

§ 52] It should always be remembered that the financial report is made for the information of members. The details of dates and separate payments for the same object are a hinderance to its being understood, and are useless, as it is the duty of the auditing committee to examine into the details and see if the report is correct.

Every disbursing officer should be careful to get a receipt whenever he makes a payment; these receipts should be preserved in regular order, as they are the vouchers for the payments, which must be examined by the auditing committee. Disbursing officers cannot be too careful in keeping their accounts, and they should insist upon having their accounts audited every time they make a report, as by this means any error is quickly detected and may be corrected. When the society has accepted the auditing committee’s report that the financial report is correct, the disbursing officer is relieved from the responsibility of the past, and if his vouchers were lost afterwards it would cause no trouble. The best form for these financial reports depends upon the kind of society, and is best determined by examining those made in similar societies.