Page:NARA Style Guide.pdf/13

 : 1.4.2 Avoid "noun strings."
 * Often, when a writer attempts to be brief by stringing nouns together, confusion results. Below, compare the meaning of the original sentences with the intended meaning, revealed in the revisions.
 * We must modernize our obsolete nuclear weapons tracking system.
 * We must modernize our system for tracking obsolete nuclear weapons.


 * We must revise our outdated check redemption procedures.
 * We must revise our procedures for redeeming outdated checks.
 * 1.4.3 Use pronouns.
 * Pronouns include you, your, we, us, our, he, she, and they.
 * "You" pulls readers into the document. It helps them understand how the document relates to them and what they need to do. And it helps make your sentences shorter, more direct, and clearer.
 * Researchers traveling by car may reach Hyde Park via the New York State Thruway . ..
 * Better: If you are driving, take the New York State Thruway . ..
 * A research pass will be issued after the researcher completes an application and furnishes photographic identification.
 * Better: You will receive a research pass after you complete an application and show photographic identification.


 * Use we, our, and us to stand for NARA or your particular office.
 * Beginners are urged to read the free pamphlet, "Using Records in the National Archives for Genealogical Research," before commencing their research.
 * Better: If you are a beginner, you should read our free pamphlet Using Records in the National Archives for Genealogical Research before starting.


 * When writing letters, let the letterhead identify you.
 * Regrettably, the resources of the National Archives at Atlanta do not include sources that will be of assistance in the location of an individual.

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