Page:M-21-19 Memorandum for Heads of Executive Departments and Agencies.pdf/19

 4. A S&EMP checklist must accompany all S&EMPs submitted to OMB. The most current version of the S&EMP checklist is located on the Payment Integrity Information Act Required Submissions to OMB Max Page.

Each submitted S&EMP checklist must be signed by an agency official stating that the S&EMP will produce a statistically valid estimate. The certification should be signed by an agency official of the agency’s choosing (e.g., this could be the Chief Financial Officer, his/her Deputy, a program official, etc.). The signed S&EMP checklist will serve as evidence that the agency believes the S&EMP is statistically valid. Agencies are encouraged to provide their secure Max link to their OIG so the OIG is able to review this documentation during their annual compliance review.

5. When an agency has completed their S&EMP, it must submit the S&EMP and a completed S&EMP checklist in pdf format to OMB by uploading one package containing both the S&EMP and the S&EMP checklist via the Sampling and Estimation Methodologies folder located within the agency secure Max page under the Payment Integrity Information Act Required Submissions to OMB Max Page. The package must be received no later than June 30 of the FY for which the estimate is being produced (e.g., the sampling methodology to be used for the FY 2021 reporting cycle must be submitted by June 30, 2021).

6. Programs in Phase 2 will report a statistically valid estimate of IPs and UPs on an annual basis. Once a program has submitted a S&EMP to OMB, under this guidance or under a previous version of Circular A-123, Appendix C, the program does not need to resubmit a S&EMP unless an update to the plan is warranted. Programs choosing to continue to utilize a S&EMP prepared under a previous version of Circular A-123, Appendix C must ensure that the S&EMP has been uploaded via the Sampling and Estimation Methodologies folder located within the agency secure Max page under the Payment Integrity Information Act Required Submissions to OMB Max Page.

a) When to Update a Sampling and Estimation Methodology Plan Programs using a S&EMP submitted under this guidance or under a previous version of Circular A-123, Appendix C should consider updating their S&EMP if the program is impacted by any significant legislative, funding, structural, or guidance changes. A S&EMP that is being updated should include some language explaining why the S&EMP is changing and how the S&EMP is different from the one previously submitted.

7. It is important to note that OMB will not be issuing a formal approval to the agency for the statistically valid S&EMP as it is the agency’s responsibility to produce a statistically valid S&EMP and load it to the appropriate Max site. The time stamp on the Max site will serve as documentation and evidence of the submission date. Once the agency has loaded the statistically valid S&EMP and accompanying checklist package to their Max site the agency may begin to execute the S&EMP. Rh