Page:Copyright Office Compendium 3rd Edition - Full.djvu/154

, Third Edition 602.10&emsp;General Practices Regarding Cataloging Information

If information is missing from the application but is clearly provided elsewhere in the registration materials, the may add that information to the  if it is likely that a person searching the U.S. Copyright Office’s records may use that information to locate the work.

"Example:


 * The Office receives an application to register a in “spoken text,” along with a compact disc containing a . The application names “Florence Markic” as the author of the work, but the cover of the CD identifies the author as “Irene Gregor.” The liner notes explain that Florence Markic is professionally known as Irene Gregor. The will register the claim without communicating with the, and the specialist may add the author’s professional name to the online public record as a searchable term."

603&emsp;Variances

The U.S. Copyright Office uses the term “variance” to refer to any instance where conflicting information is present in or among the registration materials submitted by the. The Office has certain practices for addressing variances, depending on the nature of the conflicting information. There are three general categories of variances: (i) immaterial; (ii) material but resolvable on review of the registration materials as a whole; and (iii) material and requiring communication with the applicant. These categories are described in Sections 603.1 and 603.2 below.

If the discovers a variance in the registration materials, the actions that he or she may take include: (i) adding a note to the ; (ii) adding an  to the  and the online public record to identify a correction made by the specialist or to clarify information provided elsewhere in the registration materials; (iii) corresponding with the applicant to obtain the correct information; or (iv) disregarding the variance if it is immaterial. These actions and the circumstances when they may be taken are discussed in Sections 603.1 and 603.2 below. For a discussion of the Office’s general policies regarding annotations, see.

603.1&emsp;Immaterial Variances

An immaterial variance is a variance that does not affect the required information that should be included in an application, or any of the essential issues that should be resolved before the U.S. Copyright Office may complete a registration, or where an ordinary person would be able to discern the correct information from the application and would recognize the variance as a mere discrepancy, such as a misspelling or typographical error. As a general rule, the will disregard immaterial variances and will register the  without annotating or communicating with the, but may note the variance in the. Chapter 600 : 22