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, Third Edition 2407.2(D) How to Request Copies of the U.S. Copyright Office's Recordation Records

This Section discusses the procedure for obtaining copies of the Office's recordation records. The specific persons who may obtain copies of these records are discussed in Sections 2407.2 [A] through 2407.2 [B] [2] above.

Documents that have been recorded with the Office may be copied in the Public Records Reading Room, including the certificate of recordation for each document and the document cover sheet (if any].

In the alternative, members of the public may submit a written request to RRCS containing the following information:

• The person's name and contact information.

• The volume and page number for the recorded document.

• Whether the copies should be certified or uncertified.

To request copies of a pending document that has been submitted for recordation or any written communications concerning a recorded document or a pending document, authorized parties should submit a written request to RRCS containing the information set forth above.

In all cases, the request should be sent to RRCS at the address specified in Section 2403, together with the appropriate fee. For information concerning this fee, see Section 2407.6.

2407.2(E) Limitations on Inspections and Copying of Recordation Records

2407.2(E)(1) In Process Files

As discussed in Section 2407.1(E)(1], it is the general policy of the U.S. Copyright Office to deny direct public access to in-process files and to any work space or other areas where such files are kept.

2407.2(E)(2) Refused Recordations

The Office will retain a copy of any document that has been recorded with the Office and any written communications concerning that document. The Office will not retain a copy of a document if recordation has been refused, although it will retain a copy of any written communications between the remitter and the Office concerning such documents.

2407.3 Administrative Manuals

The U.S. Copyright Office maintains various administrative manuals that describe the Office's practices and procedures, including this Compendium of U.S. Copyright Office Practices, Third Edition, as well as prior editions of the Compendium. These administrative manuals are available for inspection and copying either on the Office's website or upon request.

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