Page:1887 Compiled Laws of Dakota Territory.pdf/112

Educational Institutions. tracts for the furnishing of the same, in bulk or in quantity as may be needed for use.

§ 245. The steward shall keep an accurate account of all receipts and expenditures in detail, which shall be open to the inspection of the superintendent and board of trustees, and these accounts shall be carefully balanced on or before the fifteenth day of each month, and closed biennially on the thirtieth day of November next preceding each regular session of the legislature. There shall be provided and submitted for the inspection of the superintendent and board of trustees, on or before the fifteenth day of each month, an original and duplicate balance sheet, which balance sheet shall show the balance of appropriations in the territorial treasury to be applied to the maintenance of the patients, or to the general use of the hospital, or from any source whatever. These balance sheets shall also show a detailed statement of all receipts and disbursements during the month, and to what appropriation each belongs, together with the name of each payee and the price paid. There shall be submitted with the balance sheet the original bills of purchase, vouchers for the same and receipts of all other disbursements of whatever kind, which bills of purchase, vouchers and receipts shall have endorsed on the back of each the signatures attached thereto, with the month and year of payment. After the original duplicate balance sheets have been endorsed as correct by the superintendent and president of the board of trustees, the steward shall within five days thereafter file the original balance sheet in the office of the superintendent, and the duplicates thereof with the original bills of purchase; vouchers and receipts pertaining thereto he shall file in the office of the territorial auditor, and upon the presentation of the monthly balance sheet, properly signed and endorsed as correct by the president of the board of trustees, together with the original bills of purchase, vouchers and receipts pertaining thereto, the territorial auditor shall draw his warrants upon the territorial treasurer for the respective amounts therein stated, from the appropriations to which they are properly chargeable.

§ 246. Whenever any additional building is to erected, or extensions or alterations or repairs are to be made in connection with either hospital, the board of trustees shall have authority to procure all necessary plans, drawings and specifications for such buildings, alterations or repairs, to advertise for proposals for the erection and completion thereof, and to accept such bid as may seem to them most advantageous, the contractor in every case to give adequate security for the faithful performance of his contract, to appoint and discharge a building superintendent who shall superintend the work, and perform such other duties in that respect as they may require, and to fix his compensation, and to examine and certify to the correctness of his estimates and accounts for work under the contract, and of the superintendent and the employes.

§ 247. No portion of any special appropriation for the erection of any building or for the doing of any work or for any purpose other than ordinary expenses shall be drawn from the territorial treasury in advance of the work done or the material furnished, and then only upon proper estimates thereof, approved by the trustees, and no portion of any appropriation for any purpose shall be drawn from the treasury before it shall be required for the purpose for which it is made, and no appropriation which